Privacy Policy

Grok Search (“we”, “our”, or “us”) is committed to safeguarding the privacy and personal information of our clients, candidates, partners, and website users. This Privacy Policy outlines how we collect, use, store, and protect your information when you interact with our services. By using our website or engaging with our executive search services, you agree to the terms of this Privacy Policy.

1. Who We Are

Grok Search is a premier executive search firm based in India, dedicated to delivering unparalleled digital and technology talent solutions to our global client base. We operate with the highest standards of integrity and professionalism in the recruitment industry.

2. Information We Collect

We may collect and process the following types of personal and professional information:

a. Candidates

Name, contact details (email, phone number)
Employment history and qualifications
Resumes/CVs and cover letters
LinkedIn profiles and other social media handles (if provided)
Compensation details and expectations
References and background information
Any other information you choose to provide during the recruitment process

b. Clients

Business name and contact details
Hiring requirements
Feedback on candidates
Billing and invoicing information

c. Website Users

IP address and browser type
Cookies and usage data
Pages visited, time spent, and referring URLs

3. How We Use Your Information

Your information is used solely for purposes directly related to our services, including:

Identifying and matching candidates with suitable roles
Communicating with clients and candidates
Facilitating interviews and background checks
Providing career guidance and consulting
Sending relevant job opportunities, newsletters, or updates (with consent)
Improving our website and user experience
Meeting legal and regulatory obligations

4. Legal Basis for Processing

We process personal data under one or more of the following legal grounds:

Consent: When you voluntarily provide information or opt in to receive communications.
Contractual necessity: To perform our obligations in client or candidate contracts.
Legitimate interests: To operate and improve our services while ensuring your privacy rights.
Legal compliance: To fulfill legal or regulatory requirements.

5. Data Sharing and Disclosure

We may share your data under the following circumstances:

With our clients for the purpose of presenting job opportunities
With trusted third-party service providers (e.g., background verification agencies) under confidentiality agreements
As required by law, court order, or regulatory authority
In connection with a merger, acquisition, or company restructuring

We never sell your personal data to third parties.

6. Data Storage and Security

We store your data on secure servers and implement appropriate technical and organizational measures to protect it from unauthorized access, alteration, disclosure, or destruction. These include encryption, firewalls, secure access controls, and regular data audits.

7. International Transfers

As we serve clients and candidates globally, your data may be transferred and processed in countries outside India. We ensure such transfers comply with applicable data protection laws and use safeguards such as standard contractual clauses.

8. Your Rights

You have the right to:

Access, correct, or update your personal data
Request data portability
Withdraw consent (where processing is based on consent)
Request deletion of your data (subject to legal or contractual obligations)
Object to or restrict data processing in certain circumstances

To exercise these rights, contact us at privacy@groksearch.com.

9. Cookies and Tracking Technologies

Our website uses cookies to enhance your browsing experience and analyze user behavior. You can adjust your browser settings to refuse cookies; however, this may affect the functionality of our website.

10. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes outlined in this Policy or to comply with legal requirements. Typically, candidate information is retained for up to [Insert Duration, e.g., 2 years] unless you request earlier deletion.

11. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those sites. We encourage you to review their privacy policies.

12. Children’s Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect information from minors.

13. Changes to This Policy

We may update this Privacy Policy from time to time to reflect legal, technological, or operational changes. Updates will be posted on this page with a revised effective date. Continued use of our services after changes implies acceptance.

14. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy, please contact:

Grok Search
Email: info@groksearch.com